Accounting

QuickBooks Home Page

• All key tasks and functions are available within a few clicks of the home page with the Customer, Supplier, Employee and Report Centres. You can also customise how information is displayed in each of these centres. Plus control access to your confidential account balances with the QuickBooks’ Hide/Show preference. Simply switch your Account Balance previews to off to ensure only you have access to your business’ confidential account balances.

Easy to set-up, learn and use

• QuickBooks accounting software uses plain English and has an Easy Setup Wizard to get your business up and running within minutes. QuickBooks’ user-friendly home page ensures all frequently used activities and features are available within a few clicks of your mouse. Simply fill out familiar forms on your screen – such as cheques or invoices – and QuickBooks does the accounting for you.

Share data with multiple simultaneous users*

• QuickBooks Premier increases efficiency by allowing up to 5 users to work on a company file at the same time. Smart security features can restrict access to confidential financial information, ensuring you stay in control of data.
  * Three licences included, additional licences required for up to 5 multi-users.

• QuickBooks Enterprise allows 30 simultaneous users with virtually unlimited list limits and transaction limits.

 

Increased efficiency with advanced tools

• Save money utilising QuickBooks' email functionality. Invoices, statements, estimates, purchase orders, sales orders, sales receipts, adjustment notes, and reports can all arrive on supplier and customer desktops in minutes. There is no need to separately track contact lists. Just synchronise your contact information with Microsoft® Outlook.

System builds incorporate Service Station designed accounting file

• When we build QuickFuel we ensure QuickBooks is ideally configured to how you run your service station. Years of experience and best practice allows you to hit the ground running.

Accountant & Book-keepers copy has been designed to save you money and improve efficiency in completing your accounting functions.

• As QuickBooks is online this feature enables your accountant or book-keeper to take a snapshot of you accounting file and work on it for tax purposes while the business continues to trade un-interrupted.

An ‘always on’ Audit Trail

• The ‘always on’ Audit Trail makes it easier for your accountant to spot possible trouble spots or mis-postings in your accounts.

Backup your company data automatically

• On-line Backup Tools makes it easy to securely backup your important company data file. Seamless integration with QuickBooks means your company data file is automatically uploaded to the remote backup server, allowing you to rest assured that your business data is safe and secure.

Large global user base to ensure information is always available on the system

Large Accredited Trainer network across Australia

 

Monitor business performance

• More than 100 reports and graphs can be generated within the Reports Centre to keep a close eye on your business. View reports with detailed financial information and convert into PDF files to email, so the recipient sees the report just as you do.

Drill down capabilities on all reports to get to source records

Batch printing and emailing of forms

• Batch printing or emailing your business forms can increase your business efficiency – you can set a Preferred Send Method (email or print) for all forms you send to specific customers, suppliers and employees.
• Ability to create a batch of reports to print with the click of 1 button. Advantage is that if you run the same reports on a weekly basis this function will ensure a single click will enable you to print those same reports everytime you require them

Integration to Microsoft Outlook, Excel and Word

Forms Customisation

• More customization options, including free professional design templates for commonly used forms such as invoices and estimates, give QuickBooks users the ability to apply the same design to multiple forms at once. Those who want help designing a unique look can connect with a community of professional designers through Intuit Creative Solutions

Live Profit and Loss and Balance Sheet

Full Chart of Accounts to properly account for all of your business transactions

Cash Flow analysis to ensure you have a clear picture of what bills to pay and when

Asset Register to track all of your business assets and proper depreciation

Live Tax reporting

Bank
Bank Reconciliations with online download capabilities

Comprehensive payroll management

• All payroll information is centralised and at your fingertips in the payroll center. Perform payroll tasks, view previous payroll transactions, enter time, create and schedule payments, email pay slips to employees, and even split pay into multiple bank accounts.

Payroll Centres centralise all payroll information. Perform payroll tasks, view previous payroll transactions, enter time, create and schedule payments, email pay slips to employees, and even split pay into multiple bank accounts with ease.

QuickBooks integrated payroll saves time and money by avoiding duplicate data entry and will help you avoid hassles associated with incorrect payroll withholding. It also includes useful features such as:

• Payroll Setup Wizard assisting first-time users to easily set up integrated payroll with clear and concise instructions at every step.
• Scheduled Payroll Wizard: helps make payroll processing convenient and hassle free. You can group your employees in the way that suits you, and set group attributes that makes payroll processing even easier.
• Edit or void past payroll payments: avoid the need to recalculate entire pay cheques, with inbuilt security safeguards and information messages. For example, when changing actual payroll hours and items, you can work in either Lock Net Pay or Unlock Net Pay mode.
• Enter Payroll Information window: allows for an overall view of the payroll process. You can enter the hours for all employees in a single window making payroll entry much easier.

Enhanced superannuation module: this accounting software provides more calculation options, including the ability to store multiple super fund details for all existing and past super accounts. 

 

Comprehensive employee record management

• Record detailed employee information such as leave, wages, promotions and contact details using the Employee Organiser Wizard, as well as produce sophisticated summaries of your employees’ details and history. By storing your important employee information in one easy-to-access location you can better manage your employees and improve business efficiency.

 

Superannuation compliance

• QuickBooks integrates seamlessly with Reckon Tools SuperLink* by incorporating a new Super Fund Identification Field that links to a comprehensive list of Australia’s superannuation funds. This provides you an easier way of managing your Super Choice compliance and superannuation payments.

 

TimeClock interface

• QuickBooks has an integrated payroll function which saves time and money by avoiding duplicate data entry and the troubles associated with incorrect payroll withholding. Supports TimeClock application to save on data entry and payroll reconciliations.

Company Snapshot

• View all your crucial business information – including bank account balances, customer and supplier accounts due and income and expense trends – all in the one Company Snapshot screen for a quick yet comprehensive view of your business performance.

Work faster with QuickBooks

• With this accounting software you can quickly and easily clean up data files so you can increase transaction processing speed.

Reconcile your bank account at any time

• Now you can perform bank reconciliation - even if your Accountant is working on your file - and import all Accountant Copy changes your Accountant sends you.

Payroll Summary Reports

• QuickBooks now includes Detailed and Streamlined Payroll Summary Reports in a new easy to read format. They make end of period reporting and analysis effortless.

Setup new payroll items quicker

• New payroll items are automatically linked to superannuation payments to save time and help ensure compliance with superannuation legislation.

Industry specific Chart of Accounts

• QuickBooks now includes 28 industry specific Chart of Accounts, so only accounts relevant to your business are included.

Windows® 7 compatible

• The new version of QuickBooks is fully compatible with Windows® 7, including both 32-bit and 64-bit versions, helping you to process even larger files faster.

2010 features article on QuickBooks [more info]